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Resume example

Administrative Assistant resume example

A complete, ATS-friendly administrative assistant resume you can copy from: summary, experience bullets with real numbers and a skills line. The sample person is fictional; the wording works.

Jordan Ellis

jordan.ellis@email.com · (555) 014-2290 · Columbus, OH · linkedin.com/in/jordanellis

Summary

Administrative assistant with 5 years supporting busy executives and teams. Manages calendars, travel, records and events, and keeps the office running smoothly so others can focus on their work.

Experience

Administrative Assistant 2022 – Present
  • Support 4 directors with calendars, travel, expense reports and correspondence.
  • Planned a 150-person company offsite, finishing 10% under budget.
  • Set up a shared filing system that cut time spent finding documents by about 4 hours a week.
Administrative Assistant 2019 – 2022
  • Processed 200+ invoices a month with zero late payments.
  • Coordinated office moves for 60 employees over a single weekend.
  • Trained new staff on office systems and policies.

Skills

Calendar management · Travel coordination · Microsoft 365 · Google Workspace · Expense reports · Event planning · Records management · Data entry · Customer service · Confidentiality

Education

Degree or certificate relevant to the role 2019
Recruiter's noteAdmin work is easy to undersell. Count what you handle: people supported, invoices, events, budgets. Numbers make the scope visible.

How to write a administrative assistant summary

Three lines are enough: your title and years of experience, the one result you are proudest of, and what kind of work you want next. Write it last, after the bullets, so you can pull the strongest number into it.

Bullets that get past the scan

Start each bullet with a verb, keep it to one line or two, and end with a number: money, time, volume or percentage. Copy key words from the job posting exactly. An ATS matches words, so "Epic EHR" and "electronic health records" can count as different skills.

Format that the software reads

Use one column, standard headings (Summary, Experience, Skills, Education), your contact details in the body of the page and a common font. Export a PDF from Word or Google Docs so the text stays selectable. Every Halden template is built this way.

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